With the work breakdown structure and dynamic schedule in place, you estimate the hours of work for each task and assign people to do that work. This adds flesh to the skeleton of your schedule and gives you a first draft of how long the project will take and its completion date. If at all possible, you want to involve your team members in making estimates. When you do, you get better and more accurate estimates. You also increase the team members’ commitment to finish within that estimated amount of work. You will enter the work estimates into the project software along with the availability of each team member. Some people are available half-time, other people can work full-time on the project. You enter that data so the software can calculate how long each task, and the entire project, will take to finish.
What Happens If I Don’t Do Estimating and Assigning Resources To Tasks Correctly?
Unfortunately, many healthcare project managers don’t follow the best practices in estimating and assigning resources. Instead they back into a finish date for each task based on the completion date the sponsor has given for the whole project. This is plucking due dates out of the sky with absolutely no basis in fact. If you don’t have good work estimates and don’t consider the availability of your team members, you are kidding yourself about the completion dates of the tasks and the entire project.
There are 3 videos.
1. Resources & Estimating Process Lecture Video
2. Microsoft Project® Software Video – Watch this lecture if your version of Project is 2010 or newer (all versions older than 2010, skip this video and go to #3)
3. Microsoft Project® Software Video – Watch this lecture if your version of Project is older than 2010