In this capstone module of the course, you’ll use the skills you learned earlier to create a consolidation of all your project plans. You’ll learn how the software will automatically schedule projects based on their priority and available resources. You’ll follow several steps to set up the consolidation:
- Build two to (up to) hundreds of Microsoft Project® files based on the software best practices you’ve learned
- Create one resource sheet, listing all the resources you have available for the projects
- Prioritize all the projects on a scale of 100 to 700, with 700 being top priority
- Link all the projects to the shared resource pool
- Consolidate all the project files in one master project file
- Generate the weekly reports: resource utilization, who does what/when, overbudget/underbudget, etc.
- Track the status of the portfolio, change project priorities and automatically reallocate resources accordingly.
What If I Don’t Put All My Projects Into One Consolidated Project File?
The software is a great tool to perform complex analyses of schedules, resources, availability and project prioritization. The more projects your organization has, the easier it is to overlook under-utilized resources or over-schedule them for too many projects. It’s also easy to make too many projects a #1 priority when it’s simply not feasible to finish them all at the same time, or even in the same year.
After you’ve consolidated your project schedules using the Microsoft Project ® best practices you’ve learned, the software can easily tell you what your organization can and cannot do in a week, month, year, or years down the road. This information is based on the projects’ priorities and available resources.
There is 1 lecture video below.