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Archive | 4. Enterprise Project Management

Add techniques for managing multiple projects in the organization. These skills include: prioritization of projects, allocation of resources based on priorities, and the project methodology that all project managers should use.

Program Manager

Program managers are responsible for the performance of several projects, their project managers and the human and financial resources the program consumes. They are also accountable for the benefits, the business value, the projects produce. Program management is focused on allocating resources to the various projects in the program to maximize the overall business value.  As well, […]

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Project Management Methodology: Repeat Successes Not Failures

It’s important for project managers to understand the Project Management Methodology in their organizations. Here are the five stages organizations go through as their project methodology evolves and reaches project management maturity: 1. Ad-hoc projects 2. Increasing density 3. Resource overload 4. Initiation control 5. Consistent success  Project Methodology Main Page Knowing how the project methodology stages evolve in an […]

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Project Management Methodology Development

How to Develop Project Methodology – What Steps Should I Follow?  As Project Management Professionals, we sometime find ourselves in an environment that has no established project management methodology. Instead, what we is inconsistent, and wasteful approaches to managing projects. Some project managers bury small projects in stacks of unnecessary paperwork.  Others manage large projects […]

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Project Variances Solve Just the Important Problems

Project variance is what gives executives nightmares about project failure. They are the calculated difference between the approved project plan’s costs and duration and the actual project results. We can have project variance vs.  schedule where we identified that a task should have been finished by July 1 and it was actually finished by July […]

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Project Management Methodology – 3 Tiers to Fit Project Size & Scope

A project management methodology is the glue that binds all the organization’s project management processes and techniques. It is a process that helps everyone understand their role and obligations. Without a methodology you can’t exercise control over the portfolio of projects to ensure all of them produce business value and don’t waste financial and human resources. The project management methodology […]

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Agile Project Management Methodology

What is Agile Project Management Methodology? There is lots of talk about an emerging approach to project management called “Agile Project Management Methodology.”  Understandably, some may confuse this with managing an AGILE software development effort as part of an organization’s  SDLC (Systems Development LifeCycle). All caps will be used to identify the software development methodology). […]

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Status Report Template

In this article about the Status Report Template, we’ll discuss the sponsor’s expectations and the raw materials you’ll need to make and deliver a professional status report each week that will build your credibility with the project stakeholders and sponsors. Project sponsors expect project managers to know what’s going on in the projects they’re managing. While some sponsors […]

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Project Reports – Project Presentations, Reports, Meetings that Build Credibility

Project managers spend at least 80% of their time communicating with their team members and stakeholders. You communicate when giving project reports, running meetings, giving presentations and updating the project status. No one will appreciate your knowledge and skills on the technical aspects of managing a project if you can’t clearly and concisely communicate your ideas in project reports. […]

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Project Team Ground Rules

Project team ground rules are a necessity. Almost all project teams have frequent meetings and even more frequent communication in various forms. If the project manager doesn’t set ground rules for these meetings and communications, a significant amount of time is lost. Together, the project manager and team identify and formulate the ground rules that members of […]

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Failed Projects

“This project has to succeed; it’s critical to our organization. We can’t have a failed project!” You have probably heard this a hundred times during your career. Yet many organizations have lots of failed projects. Sometimes they’re as high as 70%.  The failure rate for projects sponsored by certain executives are even higher because they have no […]

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Lean Project Management

One day you emerge from your Performance Improvement Project status meeting and realize your once “lean and mean” project is waddling toward the completion date. It’s destined to be late for lots of reasons.  How could this happen? You started out with Lean Project Management but then… The engineers fell in love with a new nano […]

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Project Management Maturity in Organizations

The project management maturity in an organization is an important guidepost for its project managers. In some organizations this process leads to bureaucratic procedures, endless documentation and paperwork. These waste a great deal of time and have no beneficial impact on their project success rates. In other organizations, the project management processes mature by becoming leaner and […]

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Project Launch – Video

Project launch, also called project initiation, is a critical phase of every project. If it is not done properly, the odds of the project’s success drop significantly. The purpose of the launch/initiation meeting is to build team member and stakeholder enthusiasm for the project. The project manager must also communicate the key strategic issues for the […]

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Practical Project Methodology

A practical project methodology is a set of instructions and steps for people to follow in doing a project. There is great advantage to the organization from having a methodology which is followed on all projects. This does a couple of things for the organization: 1. Every executive who sponsors projects and everyone who works […]

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Project Stakeholder Management

Project stakeholder management includes identifying and dealing with the executives, managers,employees, customers, contractors and users who will be affected by the deliverables your project produces. The list of stakeholders also includes people who will be lending resources to your project team and helping you gather requirements. In the beginning of your project manager career when your […]

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PMOs Project Management Offices Usually Fail

Why PMOs – Project Management Offices – Fail Project Management Offices (PMOs) often fail to improve their organization’s project success rate. Most frequently, the PMO either tries to impose pointless paperwork on all the project managers or it gets no executive support for changing the way projects are done in the organization. With either of those barriers, […]

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Project Change Control – Video

When project managers handle project change control badly, it irritates stakeholders and cause overruns on budget and duration. Fighting all changes doesn’t work and neither does accepting all of them. We’ll discuss the mistakes project managers make on change orders. Then we’ll review a methodology for doing it the right way. On many projects, the […]

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Enterprise Project Management

When we talk about enterprise project management, we’re talking about the processes organizations use to initiate, plan, monitor and control, track and close projects. We also include processes to prioritize projects and allocate resources to them. Quite simply, enterprise project management is an organization’s way of doing projects. At a minimum, these processes should include: 1.) How the […]

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Project Management Process

Organizations realize many benefits when they have a project management process that is consistently used by all the project managers in the organization. The process does not require a big investment in software, although some components are best done with automation. Many companies do the whole project management process on a PC. But the technical aspects are the easy […]

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Project Lessons Learned

The project lessons learned process is ineffective in most organizations. One project after another suffers from the same mistakes.  What is even worse is that the bigger the project failure, the less likely they are to learn from it.  The same issues that cause a project to fail also prevent the people involved from learning from […]

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Project Procurement

Agile Project Procurement (Comparing Apples to Oranges) In PowerPoint presentations, every project procurement solution works and every business case rocks but that’s not the case in real life. Bad project procurement planning and choosing the wrong solution are key risks in a project. This has been one of the most time and energy-consuming activities for me, […]

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How To Manage Multiple Projects Video

After successfully managing projects in IT, healthcare, construction, or general business, project managers can move up to managing multiple projects, programs and/or portfolios of projects. Enterprise Project Management Main Page Here they must allocate resources across all the projects in the program or portfolio they’re responsible for managing. They must also deal with executive sponsors and stakeholders more often. They must […]

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Make Clear Assignments & Estimates With A Work Package

A key success factor for project managers is making crystal-clear assignments to their project team members. This ensures  the team members understand what’s expected before they start work. A related success factor is having team members make realistic estimates for their tasks. This ensures the overall project estimates are accurate. It’s important for team members […]

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Create WBS

The WBS or work breakdown structure is a listing of every deliverable that the team must produce. Creating the WBS with team members  is a great opportunity to improve people’s commitment to the project and give them a sense of ownership. Usually, the project team sees their tasks after the project manager lists everything they […]

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Project Failure

Why Projects Fail So Often Some organizations have project failure rates that threaten their existence. In some cases they can’t deliver to a customer or client profitably. In other cases they can’t deliver new products and services that allow them to successfully compete. The failure rates are as high as 70%. Enterprise Project Management Hub […]

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Project Approval

 Project Approval Process The project approval process varies from organization to organization. In some, it is a rational process of strategic and tactical planning. In others, it is a highly charged political game where project managers keep their backs to the wall to avoid a dagger from behind. Whatever the environment, there are two classic […]

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Top Down Project Planning

In many organizations, managers and senior management view project planning as a waste of time. To them, the project plan is needless. They want to “start work immediately without wasting time in useless planning meetings and creating mounds of paperwork.” As a result, project managers have difficulty engaging management in the project-planning task. Why do they […]

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Keys to Successful Project Scheduling

Every project manager does project scheduling. Some do it on a yellow note pad, others use an Excel spreadsheet and still others use software specifically designed for project management. Some project managers have very little data to help them successfully managing their projects, deal with change orders or respond to variances. They may not even […]

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Project Plan Approval – Video

Every project manager must get Project Plan Approval before they begin work. That includes getting the “go-ahead” for the plan, schedule and budget for a new project. Even if you have been working closely with the sponsor and stakeholders, there is still the need to persuasively present the information you have spent so much time developing. Too many […]

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Project Team Motivation

Project team motivation is every bit as important as developing a creative project plan, creating a tight schedule and spotting problems early. Too many project managers assume that their team members will be unaffected by their behavior in assigning work, solving problems and making estimates. That is very far from the truth because those three […]

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Project Presentations: Body Language Video

Effective project presentations don’t come from being a smooth talking project manager. You need strong and relevant content, media that communicates your message, a speaking style that is easy to listen to and effective body language. This video illustrates five common body language problems in presentations. Then it gives you an example of an effective […]

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Why Projects Fail

Many too organizations, projects fail and enterprise project management is a significant competitive weakness. These organizations are unable to deliver projects for their products or services on time or within budget.  The project managers, executives, sponsors and team members don’t know how to play their roles in the company project management process.  Additionally, their projects […]

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Project Management Office Types

Many organizations get themselves into an expensive mess with their projects. The problems start to build as the number of projects launched increases due to company growth or external pressures. Many people remember when they first started doing projects. That was a pleasant time when people wanted to be on a project because it was exciting […]

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Selling Projects

Whether a project manager works in a consulting firm or in an organizational department, he must “sell” projects to bring in the engagements or gain user support and approval.  Unfortunately, many project managers don’t understand that they must make a major effort to “sell” projects or they will fail. Let’s examine and discuss some situations. Selling […]

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