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Archive | Tracking & Status Reports

Project Status Reports

The biggest problem in Project Status Reports is getting good team status reports. It sounds easier than it is in practice. Project team members and vendors often report inaccurate data due to undo often about their ability to resolve problems like technical issues or lack of stakeholder cooperation. Another obstacle to getting good data comes […]

Project Variances Solve Just the Important Problems

Project variance is what gives executives nightmares about project failure. They are the calculated difference between the approved project plan’s costs and duration and the actual project results. We can have project variance vs.  schedule where we identified that a task should have been finished by July 1 and it was actually finished by July […]

Earned Value Management

Earned Value Management  is an integrated set of tools for managing project progress and spotting variances from the plan.  These tools help you identify variances between actual performance in the project’s schedule and variances between actual costs and the project’s budget. Earned value management can also provide forecasts of the likely completion date and final cost […]

Status Report Template

In this article about the Status Report Template, we’ll discuss the sponsor’s expectations and the raw materials you’ll need to make and deliver a professional status report each week that will build your credibility with the project stakeholders and sponsors. Project sponsors expect project managers to know what’s going on in the projects they’re managing. While some sponsors […]

Status Meetings: Info-free, Macho or Micro-detail

Your Status Meetings quickly earn a reputation, and it’s usually bad. First we’ll discuss three types of bad status meetings. Then we’ll explore ways to make your status meetings short and effective. Status Meeting Types Some status meetings are info-free, meaning no one knows much about anything. The project manager doesn’t know where the project should […]

How to Run Project Meetings

One of the biggest complaints we all hear is that there are too many project meetings. They prevent people from doing “real” work.  Project meetings come in all sizes: sponsor meetings, cabinet meetings, stakeholder meetings, status meetings, working meetings, brainstorming meetings, etc. The types of meetings depends on the organization and the complexity of the project.  In this […]

Project Tracking Reports

The way you deliver your project tracking reports does a lot to determine your success as a project manager. Project management is often a stepping-stone to higher-level positions. Your delivery of the tracking report also determines your credibility with the sponsor and stakeholders. It impacts their level of comfort with the project itself and your ability to manage it. You […]

How to Write a Weekly Status Report – Video

When you write your weekly status report, remember that it’s your best opportunity to address any concerns of your project sponsor. It’s also an opportunity to get support and decisions that you need to finish the project successfully. Let’s think about the sponsor’s perspective of a new project manager with whom he or she is […]

Project Management Tracking

Why Use Project Management Tracking? Project management tracking is the way successful project managers update executives and stakeholders on the status and what’s happening on the project. This is also where they report on how the actual results compare to the original plan. Project management tracking is not a mechanical data dump where you just […]

Project Red Light Status

When I started managing projects I believed that the red light status was something to be avoided. For me having my project in red light status was like declaring surrender. It was synonymous with failure and embarrassment. Even when the status should have been red, I tried to mitigate, work long hours to put things […]

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