Program Manager – Multiple Projects

program management
Dick Billows, PMP

Program managers are responsible for the performance of several projects, their project managers and the human and financial resources the program consumes. They are also accountable for the benefits, the business value, the projects produce. Program management is focused on allocating resources to the various projects in the program to maximize the overall business value.  As well, the program manager must meet the often conflicting needs and requirements of the stakeholders of those projects. Program management  uses the tools and techniques of project and portfolio management but must also deal with complex interpersonal relationships.  The program manager deals with senior management as well as lower management levels. Controlling the expectations of these manages and securing their support for projects is the heart of the job. The large number of stakeholders affected by the projects in the program consume much of the program managers time.

Becoming a program manager is the next step up for experienced senior project managers. Program management includes the skill to managing multiple projects with related outcomes that the organization bundles into a program. The program manager usually has project managers as subordinates, each of them managing one of the component projects in a larger program. Many program managers manage several programs at a time. They may even manage all of the projects and programs in an organization. Project Management Careers Main Page

Program Manager: Interpersonal Skills

The program manager must have very strong interpersonal skills because they interact with the organization’s executives. They must persuade and influence the executives in order to maximize the yield on each of the organization’s projects and programs. There are always executive conflicts about project and program priorities and the program manager must be able to address those issues and build consensus for a solution. Therprogram managemente are also weekly conflicts about the prioritization of projects as new projects are added to the organization’s portfolio. The program manager needs to build consensus on those priorities so that resources can be allocated based on the organization’s priorities.

Program Manager: Technical Skills

Second, the program manager needs to possess the technical skills to allocate resources across all of the organization’s projects and track the status for each of them. The program manager needs to be able to assemble status data and analyze variances with techniques like earned value management to be able to present executives with accurate and timely status data so they can make decisions.

Program Manager: Subordinate Development Skills

Third, the program manager must be able to teach the subordinate project managers a consistent methodology for doing their projects. This means all projects are managed with the same techniques and tools.

Program Manager: Summary

The highest level of certification in the project management area is the program manager certification. There are some important skill sets that you need to add to your project management toolkit to manage multiple projects, either in a large program or a portfolio. Those skills include software techniques to consolidate all the projects, track resource utilization, and ensure people are working on the right assignments at all times. Even more challenging for program managers is the skilled to deal with a group of executives, manage their expectations and persuade them to follow the best practices in project management. The interpersonal, communication and presentation skills at the program manager level require training and practice.

We offer a Program Manager Certification that teaches all of these skills. It’s a two course online program for experienced project managers that is approximately 120 hours of work with individual coaching from an expert program manager. One course is devoted to program management and methodology skills. The other course focuses on interpersonal, professional communication and presentation skills. You give live online presentations to your instructor and practice persuading and influencing executives. You help them reach agreement on issues like program priorities and resource allocations. Courses in your specialty

Author: Dick Billows, PMP

Dick has more than 25 years of project and program management experience throughout the US and overseas. Dick was a partner in the 4th largest professional firm and a VP in a Fortune 200 company. He trained and developed 100's of project managers using his methodology. Dick is the author of 14 books, over 300 articles and director/producer of 90 short project management training videos. He and a team of 25 project managers work with client companies & students across the US and in Europe, South America, Asia and the Middle East. They have assisted over 300 organizations in improving their project performance. Books by Dick Billows, PMP are on