Procurement Management Planning

In Procurement Management Planning, we plan how we will go about procuring every resource, human or material, that we’ll need to contract for in order to complete the project. We also specify the kinds contract we will use and may even draft them before we select the Vendor. If we’re asking contractors and suppliers to submit bids we identify the selection criteria we will use before the request for proposal or even sent out. This kind of detail planting protects the procurement process from the unethical and even illegal things that can happen during the procurement process. If the criteria for selecting the winning vendor is established early, it’s very difficult for people of the organization to try and change those criteria to the benefit of a friend or acquaintance.  Similarly we didn’t five the skill sets in the people we’ll be on the project team.  With all of these decisions made before we begin to execute the project plan we are much more efficient and have better making decisions on the fly as we purchase things.

This is a lecture video on Procurement Management planning by Dick Billows, PMP. The is also a Project Manager in Action Video written and produced by Dick that shows you have Project manager project sponsor and team working to develop their procurement management planning. You’ll see them negotiate with vendors and acquire people for the team from other departments in the organization.

Lecture Video

    Project Manager in Action Video

    Project Charter Development

    Project Charter Development happens during initiation.  The project charter is presented at the end of the initiation and reviewed and hopefully approval by management. That approval authorizes the sponsoring project manager to begin detailed planning and to make use of corporate resources in that process.  That’s not a go-ahead started project would rather to start the planning.  The project charter includes at least the high-level scope, high-level risks and it appoints the project manager.  The charter also can include estimates of the amount of resources and time which the project will take as well as explanation of the assumptions that are behind the scope of the project and the constraints that it faces.  A good charter triggers a lot of discussion and occasionally conflict. But it’s much better to find out during initiation that some departments won’t lend you resources than after your 30% finished.  Charter is a very useful device for avoiding surprises by surfacing potential conflicts at the beginning of the effort.

    This is a lecture video on Develop Project Charter by Dick Billows, PMP, from the Initiation Process Group and the first process in the Integration Knowledge Area.

    Lecture Video

      Project Manager in Action Video

      Lecture Risk Monitoring

      During the process of controlling our project risks, we will regularly review the identified risks to identify new risks, reassess our originally identified risks and to close at risk that are no longer relevant to the new project. Each of these actions is documented in the risk register and is thus available for any change requests that need to be made to add or eliminate our risk responses from the risk management plan.

      Project Manager in Action Video

        Lecture Validated Deliverables and Verified Deliverables

        When a deliverable is complete it goes through a two-step process. First, quality control staff members will compare the final deliverable to the quality metrics developed during quality management planning. If there are discrepancies, the quality control staff will submit a change request asking for a defect repair to eliminate the discrepancies with the quality metrics. When the deliverable meets those standards, it becomes a validated deliverable.

        At that time, the project sponsor and/or stakeholders go through their scope verification process to test the deliverable against requirements they identified during Project Planning. When the deliverable meets that test, it becomes a verified deliverable.

        Watch this video where the quality control staff members compare the deliverables to the quality metrics.

          LECTURE Develop Project Management Plan

          The project management plan includes all the management plans for each of the knowledge areas.  It tells us how we will manage the project.

          This is a lecture video on Develop Project Management Plan, from the Planning Process Group and the second process in the Integration Knowledge Area.

          Lecture Video

            Project Manager in Action Video

            LECTURE Create WBS

            Once we have the scope statement and major deliverables identified, we decompose the scope statement into the work breakdown structure.

            This is a lecture video on Create WBS, from the Planning Process Group and the fourth process in the Scope Knowledge Area.

            Lecture Video

              Project Manager in Action Video Create WBS

               

              Project Manager in Action Video Decomposition

                LECTURE Plan Risk Responses

                Once the risks  have been analyzed we know which risks are the biggest opportunities or threats to the project and we develop responses for dealing with them.

                This is a lecture video on Plan Risk Responses, from the Planning Process Group and the fifth process in the Risk Knowledge Area.

                Lecture Video

                  Project Manager in Action Video

                  LECTURE Perform Quantitative Risk Analysis

                  After completing qualitative risk analysis, the project manager and stakeholders conduct a numerical analysis of the most important risks and determine the expected value, or impact of each risk if it occurs.

                  This is a lecture video on Perform Quantitative Risk Analysis, from the Planning Process Group and the fourth process in the Risk Knowledge Area.

                  Lecture Video

                    Project Manager in Action Video

                    LECTURE Qualitative Risk Analysis

                    The project manager works with project stakeholders to analyze and then prioritize the risks based on probability and impact.  We use this process as a screening tool for which risks we’ll move on to quantitative analysis, if we’ve planned for it.

                    This is a lecture video on Performing Qualitative Risk Analysis, from the Planning Process Group and the third process in the Risk Knowledge Area.

                    Lecture Video

                      Project Manager in Action Video